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Standing Rules
Adopted 2/10/2005

The South Lake Sammamish Association (abbreviated SLSA and pronounced “Salsa”) exists to facilitate cooperation between the neighborhoods which are part of Issaquah’s Greenwood Point Potential Annexation Area and accessible off the North side of West Lake Sammamish Parkway, including the following neighborhoods (roughly from East to West): Sammamish View, Waterford Terrace, Sammamish Beach Club, Meerwood, South Cove, Lake West, S.E. 42^nd Street, Greenwood Point, Weatherwood, Meadowbrook Point and Timberlake Lane.

The primary purpose of SLSA to facilitate cooperation between Member Associations in working with government agencies to ensure that the needs and desires of our residents are given full consideration.  In the past we have worked together on these and other issues: Issaquah Annexation, Speeding Mitigation, Police Patrols, Road Repair, Future of Lake Sammamish State Park, Locking Mailboxes, Blackberry Park improvements, W Lake Sammamish lay down area improvements, and Roundabout improvements.

SLSA is also a great forum at which to discuss other forms of cooperation between neighborhoods, such as the annual garage sale or the Meerwood Ice Cream social.  However, since not all neighborhoods participate, such events should be separately funded by participating neighborhoods.

Quarterly SLSA meetings are open to the public, but key decisions are made by the weighted vote of representatives from Member Associations.  A Member Association is a Homeowners Association or Neighborhood Group which has paid current SLSA dues and has appointed a Representative. A Neighborhood Group may be a Member Association if it credibly and uniquely represents the residents of a neighborhood for which no organized Homeowners Association exists.  Member Associations must communicate with represented homeowners about SLSA and key decisions.

Each Member Association should appoint a SLSA Representative each calendar year to serve a one year term.  In the case of a Homeowners Association, the Representative can be appointed by the president.  Neighborhood Groups can choose a Representative by demonstrated general consensus.

Votes are weighted based on the number of homes represented: Each representative receives one vote plus an additional vote per group of 50 homes represented.  The following table represents vote allocation for potential Member Associations:

Each year, the Representatives choose a Chair, Vice-Chair and Secretary.  Any resident of any Member Association is eligible to hold these positions.

• The Chair should ensure quarterly meetings are scheduled, and should notify representatives and homeowners of the meetings and meeting agendas via email.
• The Vice-Chair assists the Chair and substitutes for the Chair in case of absence.
• The Secretary takes meeting notes and provides them by email to the Chair and Representatives.  Collects Dues from Member Associations.
• SLSA has no bank account. Funds are actually managed by the treasurer of the South Cove Homeowners Association.

[There are more details to be determined about how these three people split duties.]

Each Member Association should pay dues of $1.00 per represented home to the South Cove Homeowners Association by March 1^st of each calendar year, who will track the funds and write reimbursement checks.  Those incurring approved expenses should submit receipts to the South Cove treasure within one month.  Bills may also be directly submitted to South Cove Homeowners Association, PO Box 1257, Issaquah 98027.

Taking a position on an issue of public policy requires a 60% majority of the votes of all Member Associations.  A motion can be made at a meeting, by phone or email. Votes can be gathered by similar methods.  Voting is closed when either 40% of possible votes have voted No, or 60% have voted Yes, or the motion is withdrawn.  This gives Representatives flexibility to consult others in their neighborhood before submitting a vote.  Members of the group can then go forth and advocate for the policy on behalf of the South Lake Sammamish Association.  Since it beneficial to reach conclusions at meetings, initiators are encouraged to make motions to the Representatives via email well in advance of the meeting.

The same procedure should be used for:  Changing this document, Setting Member Association Dues, Appointing a new slate of officers at any time, Granting membership to a new organization, or other matters of similar significance. Simple matters can be decided by simple majority vote of residents present at any SLSA meeting.

Unapproved Procedural Note

Added 8/22/2005 by David Bangs

SLSA is registered with the Washington State PDC as a Continuing Political Committee. This allows us to take a stand on ballot issues.  Since we have selected "Mini Reporting", we do not have to make any specific filings but should keep detailed records of contributions and expenses, which should be available to the public from the secretary upon request.  If we wish to accept donations in excess of $300 a year from any single person or organization or spend more than $3500 a year, we must convert to full reporting.  Each year when new officers are selected, the secretary must fill in Washington State PDC form C1pc and mail to the PDC and King County Elections to update their records.